(Note: it is always a good idea to test your speaker and microphone at this stage).Ĭlick on Invite Participants and then Invite.Ĭlick on copy URL. If a dialogue box asking appears, click on Open Zoom. Select a Zoom meeting by clicking on Add a Zoom MeetingĪdd in the participants by typing their names in the To: areaĬlick on Host a Meeting and then select either With Video On or With Video Off as appropriate.

Inviting people to attend a Zoom meeting in Outlook Video (this is your webcam – it can be disabled or enabled)ġ0. Meeting Passcode required (not optional, this is locked by the admin)Ĩ. Duration (note: this is not a hard limit when the meeting will end, but will give invitees an idea of the meeting duration)ħ. Topic (Meeting name, Module Code, Class Type etc.)Ĥ. Attendees can unmute their microphones and adjust video settings using the relevant icons on the screen.įrom the Meetings area of the menu on the left, click on the Schedule a New Meeting buttonġ. They are then taken to a video preview and the option to join with or without video. If they have already downloaded the Zoom Client app on their device, they could also click the link ‘ launch meeting‘, They are also offered the option to ‘ download and run Zoom‘, if they haven’t already done this, or to continue by via the internet using ‘ join from your browser‘.

When an attendee clicks the Zoom meeting URL, they are presented with a popup box with the option of opening using the Zoom application on their device via the ‘ Open Zoom Meetings‘ button. If you have the Zoom client or the Outlook add in, you will use Sign in with SSO to login and you will be prompted for either your RCS username and password or the domain which should be entered as rcs-ac-uk then click Continue, then in the browser window that opens select Open Zoom Meetings. To sign in, enter your RCS username in the format and then your password. If you are in the building or on the VPN using an RCS device you will be automatically logged in. This will enable you to join a test meeting and check your internet connection, audio and video. You can test your computer setup for Zoom, on their website: Zoom is a cloud-based video conferencing service that you can use to virtually meet with others – either by video call or audio-only or a combination, you can also include live chat – and it lets you record your sessions to view later.

Test zoom settings